Quotations are hereby invited for the following: Payment Processing Services. Scope: Services required include: a. Transfer of net pay as per net pay file to individual employees; b. Transfer of third party payments to statutory recipients, i.e. SARS and Pension Funds; c. Transfer of other third party deductions to beneficiaries, i.e. Bond deductions on behalf of employees, emolument attachment orders to beneficiaries and union dues; d. The extraction of third party beneficiary details from the payroll files and the monthly electronic distribution of schedules to beneficiaries including all recipients of emolument attachment order payments; e. Dealing with payment rejections by the banks; f. Account verification; g. Garnishees – Legal oversight / Payment & Remittance; h. To warrant industry-standard disaster recovery procedures in respect of its product to ensure business continuity; i. Dual authorization functionality for audit purposes; j. Functionality for the stopping of payments to be done one day before payday; k. Automated proof of successful payments and payment rejections; l. Functionality for payment rejections to be repaid without return of funds; m. Dedicated consultant available 24/7 to assist with support and maintenance; n. Supplementary requirements that are relevant to the payroll area of responsibility: 1. Functionality to upload via service provider software package installed on both HR and Finance officials’ computers, for the balancing (HR) with the General Ledger (Finance); 2. Coding on service provider software setup according to the SAP HR Payroll deduction codes which results in easy tracking of payments or discrepancies; 3. All new deduction types to be added when needed; 4. Verification of banking details for all financial institutions; 5. Automatic warning messages when an employee’s banking detail has changed since the previous payment; 6. Automatic warning messages when there is a duplicate payment for an employee, checking ID number and banking details; 7. Stop Payments to be possible one day before payday; 8. Storing all South African emolument attachment order/garnishee third party vendors/garnishors banking details, including SARS IT88; 9. Verification of the reference numbers in order for payments to reflect correctly against employees’ records; 10. SARS PAYE, SDL and UIF – creating the EMP201 data when loading the monthly payments and storage of the history of payments made to employees and third parties; 11. Automated dispatch of emails to both Payroll and Finance teams with respect to loaded payments, funds needed, successful payments and payment rejections; 12. Rejections: Repaid within 24 hours – quick turn-around time. (Offre №83767781fr)