Quotations are hereby invited for the following: Appointment of a service provider to supply, deliver and provide support and maintenance for fixed assets verification scanning system for a period of thirty-six (36) months. Scope of work: The bidder must provide with software and hardware as follows: Software Specification - Two (2) Users: - Web or Cloud Based Asset Register Module with flexible hosting options; - Cloud Based Fixed Assets Software (with Rooms Inventory Verification Report); - Systems Commissioning and Data Uploads and Training; - 36 Months Support via: onsite, online, telephone, WhatsApp, e-mail; - Android version and I-Phone Smartphone Application; - Report Generator and Dashboard Graphs; - Functionality to Scan/Search by room location and List all the Assets in that location/Room; - Flag Assets for impairments via workflow notifications; - Allow for process automation for review and approval; - Import/Export Data - CSV, Excel, PDF, HTML XML, Jason and TSV and Spreadsheet; - User Defined Alerts and Notifications; - Unlimited Assets Capacity; - Pricing Per User with full rights (2 users); - Fully Customizable; - Rapid selection of criteria in drop-down lists or barcode scan-able fields; - Facility to create new criteria; - Achievable near-perfect accuracy via in build validation; - The amount of time lost through human error to be reduced to an absolute minimum; - The capture of GPS co-ordinates; - Photographs to be attached to the asset record; - Automatic Real time upload/download of records; - Any Barcode Length alphanumeric characters; - Allow seamless integration with other corporate systems; - Take-on of existing asset register or new acquisitions; - Track Physical assets by location, department, cost centre or responsible person; - Be able to archive all the previous verification files where they can be accessed should the need arise; - System should be able to produce exception reports e.g. assets without tags, assets with incorrect serial numbers, etc; - Update Subjective information like condition, useful life, carrying value, etc; - Software upgrades should be at no cost to the Regulator during the duration of the contract; - Be able to calculate depreciation of assets in accordance with GRAP standards; - Reporting ability has standards customized assets report i.e., movements history report, acquisitions report, disposal report, etc. Hardware Specification - one (1) device: - Scanner with a highly expandable large-screen rugged handheld computer; - Equipped with Qualcomm octa-core processor and Android 11 OS; - 5.5-Inch HD display, barcode scanning, and NFC functions; - The device supports quick charge and UHF sled for high extensibility; - Volume measurement; - Built-in UHF functions and with Wi-Fi 6-ready platform for higher data throughput; - Security that fully satisfy the needs in logistics, warehouse, manufacturing, retail, etc, applications; - Pistol Grip; - Rubber Boot; - Screen Protector; - Android 11or higher; - 4G Wi-Fi; - Bluetooth; - 1D Barcode 2D Barcode; - NFC. (Offre №101480280fr)